A SaaS purchase to pay solution that increases efficiency and productivity — for you and your suppliers.
Requisition, RFQ, purchase order, goods received and invoice management — automated end to end and connected to your ERP.
Purchase to pay is plagued with inefficiencies, errors and risks.
The procure to pay cycle has many interdependent steps, which leaves room for maverick spend and incorrect purchase order fulfilment. Drawing on around 20 years of working with clients, we built i2B to remove those pain points at every stage.
Requisitions approved without the chasing
A requester raises a requisition that needs one or more managers to approve it. Delays come from working out who approves, chasing approvers, and re-keying approved requisitions into a PO or RFQ in the ERP.
Requisition module benefits
- An approval matrix decides automatically who approves each requisition.
- Approvers are emailed and approve or decline in one click.
- Once fully approved, an RFQ or PO is created in your ERP — no manual entry.
Quotes from one vendor or many
Procurement starts an RFQ for one or several vendors, who reply with pricing, lead times, terms and other details.
RFQ module benefits
- Part number search, vendor catalogue integration and upload tools speed up RFQ creation and vendor selection.
- Automated emails to vendors can set response deadlines.
- Create a PO in your ERP from an approved RFQ — no manual entry.
Know your vendor has seen the order
Procurement issues a PO to the chosen vendor, but often can’t see whether the vendor has reviewed it. Waiting for acknowledgements and changes slows everything down.
Purchase order module benefits
- Buyers see vendor receipt; vendors get automatic reminders to accept or decline.
- Delivery date, price or quantity changes are communicated instantly, with full history.
- Vendors can view open orders, forecasts and on-time delivery statistics.
Deliveries that arrive identified
Vendors should send advance shipping notices, but goods often arrive unidentified and without documents such as quality certificates — and tracking down missing deliveries is stressful.
Automatic shipping notification module benefits
- Barcoded delivery notes show PO number, line, part number and quantity.
- Vendors create delivery notes in i2B and attach documents, including quality certificates.
- Real-time notifications report every vendor action.
Invoices that match first time
Finance checks each invoice against the PO and receiving record before paying. Discrepancies are common, and invoices may arrive before the goods or without a PO reference.
Invoice management module benefits
- 2-way or 3-way matching means vendors can only invoice for what was ordered and delivered.
- Goods must be receipted before an invoice can be raised.
- Invoices must reference PO number, line and part number — so they process faster.
