Most organisations don’t need another heavyweight procurement system. They need their requisitions approved, their purchase orders acknowledged and their invoices matched without endless emails, spreadsheets and phone calls. That is exactly what i2B was built for. Here is a quick tour of the cloud-based Purchase-to-Pay (P2P) platform and the features that make the difference day to day.
Requisitions that approve themselves (almost)
Delays often start before a purchase order even exists. i2B’s approval matrix automatically works out who should approve each requisition, based on rules such as spend limits, departments, locations or cost centres. Approvers receive an automated email and can approve or decline with a single click. Once a requisition is fully approved, i2B can create the RFQ or purchase order in your ERP system with no manual re-keying.
Faster sourcing with RFQs
Need quotes? Send an RFQ to one supplier or several, collect their responses online and compare quotations on pricing and lead times. Part number searches and vendor catalogue integration keep the whole process inside i2B, automated reminders chase suppliers ahead of deadlines, and an approved quotation can become a purchase order automatically.
Purchase orders you can actually track
No more wondering whether a supplier has seen your PO. i2B confirms when an order has been received, prompts the supplier to accept or decline it, and keeps a full change history. Changes to delivery dates, pricing or quantities are requested and communicated instantly, rather than lost in an inbox.
Deliveries and invoices that match
Suppliers can create bar-coded delivery notes showing the PO number, line, part number and quantity, and attach supporting documents such as quality certificates. When the invoice arrives, i2B performs 2-way or 3-way matching, so suppliers can only invoice against quantities that were ordered and delivered.
For accounts payable teams, i2B Document Management uses AI to extract data from a wide variety of supplier invoices without template setup. i2B quotes six times the speed of manual data entry. Invoices can be auto-authorised or sent to a checking folder for review, then posted into your ERP.
A free-to-use portal for your suppliers
The i2B Supplier Portal gives suppliers secure self-service access to orders, changes, deliveries and invoice status. It needs no software installation and works on any internet-enabled device, including mobiles. Better visibility for suppliers means fewer queries for your buyers.
Onboarding and supplier risk, built in
i2B Supplier Onboarding lets you create your own questionnaires for each type of supplier, collect documents and route responses to the right reviewers, all with a full audit trail. Integration with Dun & Bradstreet brings risk indicators and Cyber Risk Ratings straight into the platform.
Works with the ERP you already have
i2B is designed to sit alongside your existing systems, not replace them. It supports integration with ERP platforms including SAP, Oracle, Infor and Microsoft Dynamics, keeping procurement and finance working from a single source of truth. Because i2B is delivered as SaaS and designed for rapid deployment, organisations can go live in weeks rather than quarters or years.
See i2B in action
Whether you’re looking to cut manual administration, tighten spend control or give your suppliers a better experience, i2B offers big-platform procurement power without the complexity, cost or lock-in.
Contact the i2B team today to arrange your free demo.