Infor M3 Purchase To Pay Solution That Increases Efficiency & Productivity

Your M3 Purchase To Pay Process Is Plagued With Inefficiencies, Errors & Risks

From maverick spending to manual processing, the door is wide open for any number of issues to come through, and they regularly do. Having worked with many companies using M3 over the past 20 years, we know many of the pain points that our clients face and with i2B Infor M3 Purchase to Pay we aim to address these.

i2B Addresses Pain Points In The M3 Purchase To Pay Cycle

Requisitions - Direct and Indirect Spend

You maybe experiencing delays are caused by working out the approval process, chasing a response from the approver or approvers, and manually approving the requisition to manually entering the purchase order or RFQ into M3.

Requisition Module Benefits

Approval matrix within i2B automatically works out who should approve each requisition
Automated emails sent to approver(s) requesting either an approve or decline of the requisition. Just a click on the email to action
Automatic creation of an RFQ or Purchase order into M3 without any manual entry once the requisition is fully approved

RFQ

A requirement to source a product or service may require an RFQ (request for quotation). The Procurement department will initiate an RFQ which can be for a specific vendor or a multitude, who will respond with their quote, pricing, lead times, terms and associated details.

RFQ Module Benefits

Complex part number searches, vendor catalogue integration and upload tools make the RFQ creation / vendor selection process all within i2B
Automated emails sent to vendors can be generated requesting responses to deadlines
i2B can automatically create a Purchase order in M3 system from an approved RFQ without any manual entry

Purchase Orders / Free To Use Supplier Portal

i2B fully integrates with your Purchase Orders in M3. You maybe be in the dark as to if the vendor has actually viewed a PO. Any changes made at either end also cause delays as the waiting time to acknowledge, approve or decline drags on. A free to use portal for your suppliers to view and action your purchase orders is included in your M3 Purchase to pay solution.

Purchase Order Module Benefits

Confirmation that a PO has been received by the vendor and automatic prompts to remind them to acknowledge / accept or decline it
Communicating changes instantly from M3 with full change history of the PO, as well as requesting changes to delivery dates / pricing / order quantities
Supply the vendor with open order information, forecasts, and on-time delivery statistics to maintain or improve standards

Goods Received

The vendor will send the requested goods and issue an advanced shipping note. Well at least they are supposed to, but you will often receive goods with no identification as well as missing documents like quality assurance certificates. If goods haven’t arrived then trying to track where it is causes unnecessary stress and confusion.

Automatic Shipping Notification Module Benefits

i2B can generate bar-coded delivery notes for vendors to attach to shipments. This will identify the Purchase Order number, line number, part number and quantity being shipped
Vendors can create delivery notes within i2B and attach all relevant documentation for the shipment, including quality certificates
Stay up-to-date in real-time with notifications as to the actions implemented by the vendor

Invoice Management

The finance department verifies the invoice alongside the purchase order and receiving document, before processing the invoice and releasing payment. Unfortunately discrepancies often show up when comparing the invoice, the purchase order and the delivered goods. Invoices also create issues on their own, when they are sent ahead of the goods being received, or when they fail to reference the original purchase order.

Invoice Management Module Benefits

i2B performs 2-way or 3-way matching, ensuring vendors can only invoice against ordered and delivered quantities
i2B can ensure that goods are receipted before an invoice can be raised
The original purchase order number, line no and part number are all referenced on the vendors invoice as part of the validation performed enhancing quicker processing of invoices